What this guide is for
Tell apart seller/listings imagery, warehouse quality-check photos, and tutorial/guide imagery before you log anything about an item.
Seller photos
Seller photos are the listing images published by the seller. They show what the seller wants to sell, often with styled lighting and a tidy background. They are a sales tool, not a record of the specific unit you will receive.
In your notes, label these as 'seller image' and record the source and date. Never treat a seller photo as evidence of the item you will actually get.
Warehouse QC photos
Warehouse quality-check photos are taken at the agent's warehouse once goods physically arrive. They are closer to a record of the real unit, but they are still limited: framing, lighting and angles vary, and they are not a professional authentication.
Label these 'warehouse QC', record the date they were taken, and be careful not to over-read them. A QC photo can show a flaw; it cannot guarantee authenticity or condition.
No QC photo in your notebook is a verification of authenticity, price or grade. It is a dated observation, nothing more.
Tutorial and guide images
Tutorial images are illustrations that explain a process — how to read a spreadsheet column, how to weigh a parcel, how to file a claim. They are teaching aids, not evidence about any specific product.
This notebook itself uses only abstract illustrations and a real CSV export. It shows no stock product photos and no AI-generated imitation photos of goods.
Applying this in the workbook
- 1
Tag the source type in the note
Use the note field to write 'seller image', 'warehouse QC' or 'tutorial' next to the relevant item so the distinction survives into your export.
- 2
Add the date you saw it
Listing images and QC photos get replaced. A photo without a date cannot be compared to anything later.
- 3
Do not log a claim of authenticity
The workbook records costs and observations. It deliberately does not store authenticity claims, review scores or verification badges, because none of those are ours to assert.